Ramada

Hotel & Resort

This agreement is made between___________________________whose mailing address is______________________________________and Ramada Hotel & Resort/North Shore Grill at 845 Ocean Shores Blvd NW, Ocean Shores, Washington 98569.  PH:360-289-7700 Fax: 360-289-0700.

Event Name:_________________________________Date:___________________

Deposits: A credit card number is required to reserve meeting space.  This card will not be charged unless cancellation fees need to be charged or permission given by card holder to utilize for event payment.

Payments:  Payment is due in advance of the event Direct Billing  may be arranged and must be approved through the Resorts Credit Department atleast 30 days prior to the event.  Add-Ons to the event will be due at the close of the event.   Late charge of $20 or 5% (whichever is greater) will be charged on all invoices not paid within 30 days of event date.

Payment Schedule:

30 days prior to the event :    50% of the Anticipated Food & Beverage Charges

15 days prior to the event :   100% of the Anticipated Food & Beverage Charges

Upon close of the event:         All additional Charges Incurred

Guarantees:  The final number of persons attending must be finalized with our catering department no less than 72 hrs.  prior to the event.  This number is considered your guarantee and is not subject to reduction.  You will be charged for the final guarantee or actual number of attendees, whichever is greater.

Gratuity:  Please note there is an 18% gratuity on all food and beverage which will be automatically added to your bill.

Cancellations:  Business meetings are required to give eight business days notice of cancellation.  You will be billed in entirety if you cancel after that date.  All other functions will be billed the rental and food costs as follows:

13 - 10 days prior to the event 25% of the anticipated Food & BeverageCharges

9 - 4 days prior to the event 50% of the anticipated Food & Beverage Charges 

3 Days or Less prior to the Event 100% of the Anticipated Food and  Beverage Charges

Changes with 48 hours:  Changes to event set-up, count, menu, etc. made within 48 hrs of the start of the event will be charged a $150 fee per change.

Pricing:  All prices are guaranteed 60 days prior to the function.  Any function scheduled beyond 60 days may be subject to price change, based on prevailing market costs.

Outside Food or Beverage:  No outside food or beverage allowed.

Decorations:  Any decorations provided by renting party must be approved by Ramada.  Decorations which are not allowed include, but are not limited to, buffalo snow, hay, glitter.  Scotch tape may be used on the walls, but nails, tacks, sticky tack adhesive, staples, pins, and duct tape are not allowed and may result in a fine for damages if used.

Smoking:  Smoking is NOT permitted anywhere in this property/  Smoking will result in an immediate $250.00 fine.

Cleaning:  If excessive cleaning is necessary due to the renters attendance or negligence a cleaning fee may be assessed.

Additional Food & Beverage:  No food or beverage will be packaged to go, this includes buffet.   You are billed per person and the Catering Dept.  prepares extra food with each buffet so that you will not run out.  This is a courtesy extended to you, not meant to be extended to take-out meals.